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| Board of Education Committee Meetings |
APPROVED
STATE OF HAWAII
BOARD OF EDUCATION
COMMITTEE ON PUBLIC LIBRARIES AND STUDENT SUPPORT SERVICES
(Public Libraries; Information and Telecommunications;
Student Activities, Student Safety; Food Services; Student Transportation)
Tuesday, May 20, 2008
Minutes
BOARD OF EDUCATION
COMMITTEE ON PUBLIC LIBRARIES AND STUDENT SUPPORT SERVICES
(Public Libraries; Information and Telecommunications;
Student Activities, Student Safety; Food Services; Student Transportation)
Tuesday, May 20, 2008
Minutes
Attendance
Board of Education
Dr. Eileen Clarke, Chairperson
Kim Coco Iwamoto, Esq., Vice Chairperson
Jonathan Allen
Mary Cochran, Esq. (Excused)
Margaret Cox
Breene Harimoto
Denise Matsumoto
Garrett Toguchi
Kendra Mizota, Analyst
Department of Education/Hawaii State Public Library System
Patricia Hamamoto, Superintendent
Randy Moore, Assistant Superintendent, OSFSS
Rodney Moriyama, Assistant Superintendent, OITS
Glenna Owens, Director, Food Services
Aaron Kimura, Student Transportation Services Manager, OBS
David Randall, Educational Specialist, OCISS
Gary Sanehira, DP Systems Analyst, OITS
Richard Burns, State Librarian, Hawaii State Public Library System
Keith Fujio, Administrative Services Assistant, HSPLS
I. CALL TO ORDER
The meeting of the Board of Education (Board) Committee on Public Libraries and Student Support Services (Committee) was called to order by Chairperson Eileen Clarke at 3:10 p.m. in the Board Room, Queen Liliuokalani Building.
II. APPROVAL OF MINUTES
Ms. Iwamoto amended the minutes on page five to add: “the HGEA’s position includes an openness and willingness to solve this issue with the HSPLS.”
Mr. Toguchi pointed out a typographical error and asked to amend the minutes to include his name on page one of the attendance sheet.
Ms. Iwamoto moved, and Ms. Matsumoto seconded, that the Committee approve the minutes of the Committee meeting held on April 15, 2008.
The motion carried unanimously with Dr. Clarke, Ms. Cox, Mr. Harimoto, Ms. Iwamoto, Ms. Matsumoto, and Mr. Toguchi voting aye. There were no nays and no abstentions.
III. PRESENTATION ON THE HAWAII STATE PUBLIC LIBRARY SYSTEM’S THREE AND FIVE YEAR STRATEGIC PLAN
Mr. Richard Burns, State Librarian, Hawaii State Public Library System (HSPLS) presented the Draft HSPLS Strategic Plan 2008 (Attachment A) to the Library and Student Support Services Committee (Committee).
Ms. Matsumoto asked Mr. Burns if the HSPLS Strategic Plan had a specific timeline in reaching the goals for the HSPLS. Mr. Burns stated that he did work on a timeline and will add it to the HSPLS Strategic Plan next time.
Ms. Cox asked Mr. Burns about developments on the implementation of the Strategic Plan for future Committee meetings. Mr. Burns stated that he would do that at the next Committee meeting.
Ms. Iwamoto asked for clarification on Goal 1, Attachment A. Ms. Iwamoto
stated her concern on expanded library hours in past committee meetings. She pointed out that it was not included in the goals presented in Attachment A. Mr. Burns responded that the library had significantly expanded the library hours in 2003 by adding 100 hours, also opening up on Saturdays to provide more services to the public.
Ms. Iwamoto asked Mr. Burns for a copy of the Library’s hours. Mr. Burn’s stated that he will provide her with that information.
Ms. Iwamoto stated that the Department of Education’s (Department) Strategic Plan included measurement tools. Ms. Iwamoto stated that she would like to see what kinds of tools the HSPLS will use to measure success in their strategic plan and if these tools will have an impact in achieving the HSPLS’s goals.
Dr. Clarke asked Mr. Burns if he would be willing to work with the Board of Education (Board) on the HSPLS’s Strategic Plans. Dr. Clarke presented her draft document entitled “HSPLS Strategic Plan Guidelines 2008-2011” (Attachment B).
Ms. Matsumoto asked for clarification on Attachment B and how it related to Attachment A.
Mr. Harimoto stated the same concern as Ms. Matsumoto. Mr. Harimoto clarified that Attachment B was drafted by one member of the Committee. Mr. Harimoto asked Dr. Clarke if Attachment B was a directive to Mr. Burns.
Mr. Toguchi asked for clarification if the Committee would be voting to approve Attachment B. Dr. Clarke suggested that Attachment B could be agendized on the next agenda as a recommendation for Board action.
Ms. Iwamoto stated her concern that Mr. Burns is new in his position as the State Librarian and felt that the Committee had not provided him with a baseline and some idea of a tool that might be used as his evaluation.
Dr. Clarke stated that she will consider Ms. Iwamoto’s request and pursue Attachment B at a later date.
IV. STATUS REPORT ON THE DEPARTMENT OF EDUCATION’S OFFICE OF INFORMATION TECHNOLOGY SERVICES DATAMART PROJECT
Mr. Gary Sanehira, DP Systems Analyst, Office of Information Technology Services, presented elements of the Departments Data Warehouse project (Attachment C).
Ms. Iwamoto questioned if there are consultants that can build a comprehensive database that can be easily accessible to the front-end user. In response to Ms. Iwamoto, Mr. Moriyama stated that there are no consultants that can do what she is asking. Mr. Moriyama explained that for example, personnel is done in house and is still done by paper and pencil. Mr. Moriyama stated that the question is very complex and that specialized applications need to be custom built.
Mr. Toguchi asked Mr. Moriyama to explain the infrastructure stages of the Datamart project. Mr. Moriyama explained that there are two stages, the manual stage, which requires personal service and an integration phase which takes the data in different views. The integration phase is where the Department wants to move to. Mr. Moriyama explained that by July 2008, every student will be on-line, which will help front end users such as principals and state level personnel.
Ms. Cox stated the importance of using data to increase student achievement. Mr. Moriyama responded that the Integration phase of the Departments plan will also include reports to the federal government on how Hawaii is meeting the No Child Left Behind Act (NCLB).
Mr. Harimoto questioned the cost of this system. Mr. Moriyama stated that it costs the state approximately $600,000.
Mr. Harimoto stated that he would like to see a system that has the ability to streamline data. In response to Mr. Harimoto’s question, Ms. Hamamoto stated that the data inputted into the system needs to be accurate and that Mr. Moriyama is building the infrastructure of the data warehouse that would create the ability to streamline clean data.
Mr. Harimoto thanked Mr. Moriyama for moving this project along.
V. DISCUSSION/UPDATE ON THE DEPARTMENT OF EDUCATION’S WELLNESS GUIDELINES
Mr. David Randall presented Department of Education Wellness Guidelines (Attachment D).
Ms. Iwamoto questioned how much do teachers need to pay in order to obtain a physical education certification. Mr. Randall stated that it is the teachers responsibility to pay for the certification and the cost is approximately $69.00 a class.
Ms. Cox stated her concern on the Wellness Guidelines Implementation checksheet. Ms. Cox recalled that the Department was asked to provide the Committee with information on the minimum federal wellness requirements for schools. The plan was to include suggestions and recommendations on how the guidelines can be do-able for principals and schools.
Ms. Cox also asked for clarification if the Wellness Guideline is a required document for schools to complete. Ms. Hamamoto responded that the Wellness Guideline is a mandatory document that all schools need to complete. Mr. Randall stated that they will have the information on the minimum federal requirements at the next committee meeting.
VI. DISCUSSION/RECOMMENDATION AND POSSIBLE ACTION ON PROPOSED CHAPTER 27, HAWAII ADMINISTRATIVE RULES, TRANSPORTATION OF STUDENTS
Ms. Iwamoto recused herself due to a conflict of being a shareholder with a company dealing with the transportation of students.
Mr. Randy Moore, Assistant Superintendent, Office of School Facilities and Support Services (OSFSS), presented two changes to proposed Chapter 27, Hawaii Administrative Rules, Transportation of Students. Mr. Moore proposed the recommendation to amend Chapter 27, which is to eliminate the fare amount from the rule. The other proposed change to Chapter 27 is to increase the walking distance for secondary student to 1.5 miles (Attachment E). Mr. Moore stated that the fare amount is included in the budget, which would still require Board approval.
Mr. Harimoto clarified that the Board approves the Budget which will prevent the Department from charging whatever fee they want. Mr. Harimoto stated his concern that the new transportation contract has doubled in cost.
Ms. Cox stated her concern with the increase in the walking distance on the neighbor islands. Ms. Cox explained that the roads are dangerous and not paved. Mr. Moore assured Ms. Cox that there are safety provisions for these conditions.
Mr. Aaron Kimura, Student Transportation Services Manager, stated that the Department spends approximately 45 million dollars in transportation costs and the lowest bid contracts that are to expire this school year had doubled. Mr. Kimura explained that the reason for this change started six years ago when diesel fuel was approximately half the cost then it is right now. He also explained the fuel increase this year will cost the Department eight million plus another ten million in additional costs.
Mr. Kimura stated that this cost will double by next school year and added that the annual adjustment for fuel, labor wages, and Consumer Price Index (CPI) adjustment will also increase from $130,000 to $260,000.
Mr. Harimoto stated his reservation that this change is understandable from a budget perspective but unsure if it affects any Board policies.
Mr. Toguchi stated his reservations on changing the rule. Mr. Toguchi stated that the transportation fares does not need to be hidden in the budget process and that the rule could state that the cost will be Board approved.
Mr. Toguchi questioned the eligibility on the categories of qualifications for students identified as homeless. In response to Mr. Toguchi, Mr. Moore stated that the Department’s lawsuit is still not settled and could not provide comment.
Ms. Cox moved, and Mr. Toguchi seconded that the Committee recommend for public hearing the amendments to proposed Chapter 27, Hawaii Administrative rules, Transportation of Students for full Board approval.
The motion carried with Dr. Clarke, Ms. Cox, Mr. Harimoto, Ms. Matsumoto and Mr. Toguchi. There were no nays or abstentions.
Ms. Iwamoto addressed the Committee on the “Guidelines for Presenting Testimony Before the Board of Education” (Attachment F).
Ms. Dana Guzman provided verbal and written testimony on the Board’s Wellness Policy and Guidelines (Attachment G).
Mr. Alvin Crawford, Sales Manager for Schoolnet Incorporated, provided verbal
testimony on the types of services Schoolnet can offer in managing student data. Ms. Iwamoto stated the importance of the Board’s priority in student achievement and supporting teachers and students. Ms. Iwamoto also stated that she does not want to see the Department spend time “reinventing the wheel”. In response to Ms. Iwamoto’s statements, Mr. Crawford stated that Schoolnet would be able to produce clean data quality to provide efficiency within for schools.
Ms. Cox asked Mr. Crawford to provide for a copy of the study done in other states on managing student data.
VII. ADJOURNMENT
The meeting adjourned at 4:59 p.m.
May 20, 2008
ATTACHMENTS
Attachment A Draft Hawaii State Public Library System’s Strategic Plan 2008
Attachment B Draft Hawaii State Public Library Systems Guidelines 2008-2011
Attachment C Office of Informational Practice (OITS) Department of Education Data Warehouse Project
Attachment D Department of Educations Wellness Guidelines Presentation
Attachment E Proposed Chapter 27, Hawaii Administrative Rules, Transportation on Students
Attachment F Guidelines for Presenting Testimony Before the Board of Education
Attachment G Public Testimony from Ms. Dana Guzman